Streamline leave requests, approvals, and balance tracking for K-12 school staff with role-based dashboards.
Interactive diagram showing apps, databases, and data flow. Hover over components to see connections. Click databases to view table schemas.
Employee Portal
Self-service interface where staff members view their leave balances, submit new requests, and track the status of pending applications.
Department Head View
Team-level dashboard that lets department heads review incoming requests, check team availability calendars, and approve or decline leave with one click.
Super Admin Dashboard
School-wide control panel for HR coordinators and principals to manage leave policies, configure accrual rules, and oversee all staff leave records.
Analytics Dashboard
Visual reporting module with charts showing absence trends, department comparisons, leave type breakdowns, and forecasting for substitute staffing needs.
Employees
Central registry of all staff members with their roles, departments, hire dates, and contact information used across the system.
Leave Requests
Stores every leave application with date ranges, leave type, reason, supporting documents, approval status, and reviewer comments.
Leave Balances
Tracks accrued, used, and remaining leave days per employee for each leave category including annual, sick, personal, and unpaid leave.
Upload your staff roster via CSV or connect to your existing HR system to populate the employee database with names, roles, and departments.
Define leave types, accrual rates, carry-over rules, and maximum consecutive days for each staff category in your school.
Map out the approval hierarchy by assigning department heads and backup approvers for each team or grade level.
Set up email and in-app notification triggers for new requests, approvals, rejections, and low-balance alerts.
Share access links with staff, walk department heads through the approval interface, and run a test leave request to verify the workflow end-to-end.
